CASE
Belgian Beverages
Custom website
Belgian Beverages is a purchasing association for beverage traders. The cvba has 37 members (representing 52 shops) spread throughout the country. The organization concludes agreements with suppliers for the benefit of the partners. It also takes care of the direct import of (sparkling) wines, champagnes and port wine.

Belgian Beverages wants to concentrate 100% on its core business. Nevertheless, it wants to attract customers and new members with a beautiful and reactive website. Because the organization itself does not employ any (semi)technical profiles, it knocked on XQTING's door with the request to develop a custom-made CMS (Content Management System). How do you make sure that daily changes (e.g. contest, promotions, news) are placed online easily, quickly and according to the correct company image by non-technical profiles? The site is also a crucial tool in communicating with and sharing information between members. It was important to keep that non-public part low threshold, but performant. In short, a whole series of challenges.

First step in the process was to develop a completely new graphic design, including the new logo. After that, the needs of the website administrators were mapped out in detail. Finally, during the programming it was important to use a responsive design so that an optimal web experience is possible regardless of the type of device (desktop, smartphone, tablet).

The result is impressive, to the great satisfaction of Belgian Beverages, its customers and its members.

Danny Van Hove, Secretary - Purchaser:

For the renewal of our website, we were looking for a partner who understands our business and who could translate our high expectations into a high-performance website with an especially user-friendly management tool. Indeed, it is crucial that we can launch all kinds of promotions and competitions in a simple way and without the intervention of an IT professional. XQTING turned out to be the right choice, resulting in a brilliant website!

CASE
Alltrans
Digital workplace

Need a translation? One address: Alltrans has been a full-service translation agency since 1969. Individuals, companies and government institutions can rely on Alltrans for translations and interpretation. It has expertise in a wide range of fields: from scientific texts over medical papers to legal documents. If necessary, the translations can be sworn in and legalized by the court.

Alltrans employees work from various locations and work together via Office 365 - SharePoint. Because the office processes a lot of orders every day, the monthly invoicing process took a considerable amount of management time. Time that could therefore not be spent on business-related activities.

That's why Alltrans contacted XQTING.

The assignment was very simple: make sure that - while maintaining the current working methods - the invoicing is fully automated at the end of the month.

Processes were created to automatically create and (uniquely) number work orders. Via color codes and statuses, employees know exactly which tasks they need to carry out and which orders require special attention. A system of approvals ensures that translations are additionally checked where necessary.

Work orders can be invoiced individually. However, without individual marking, they are collected at the end of the month per customer on a single invoice. In order to meet customer expectations, Alltrans can group certain orders and also charge flat rates. XQTING's automatic process takes this into account.

Invoices are automatically sent by e-mail in the language of the customer. At the same time, a copy of the pdf is saved on SharePoint so that it remains accessible to the employees. From SharePoint, the invoices are integrated into the accounting package.


Eva Wiertz, Zaakvoerder at Alltrans:
"The contact with XQTING was extremely smooth from the start. With minimal information, they managed to understand our workflow and convert it into a practical new solution that saves us an enormous amount of time. They took all our wishes into account and made the adjustments we asked for very quickly, so that our tool was fully functional after a short turnaround time. Top service!"

CASE
Allekabels
Professional customer contact

Allekabels was established in 2005 and has been growing steadily ever since. Initially, it was a provider of all kinds of cables. Today, it is the largest cable web shop in the Benelux. The range has been systematically expanded (with related products such as power supplies, telephone supplies, lighting, tools ...) and currently comprises around 170,000 articles. In addition, a number of brands fall under the Allekabels group, such as Henzo. With a customer rating of 9.4, the company scores very high in its service to customers.

To maintain this high score and possibly improve it, Allekabels invested in a new professional contact center software. The choice fell on Enghouse's Voxtron Communication Center (VCC). VCC is an omnichannel, on premise solution that integrates with the most popular telephone exchanges. Allekabels uses the pure VoIP solution from innovaphone.

When customers call the different service numbers, they arrive at the self-service IVR (Interactive Voice Response). For certain information, reference is made to pages on the website. In other cases, the system suggests to launch a request via a web form.

For more complex questions, customers must enter their order number or invoice number. They are then routed to the correct queue. When forwarding, the agent receives the data from the customer on the screen, which saves an important amount of time and contributes to a better customer experience.

Although the organization and its various teams do everything in their power to limit waiting times, the caller may opt to register a callback request; i.e. if his/her telephone number is not configured as "private". As soon as it becomes a little less busy in the customer service department, VCC will automatically launch the outbound call.

There is a dashboard that indicates, per queue, how many agents are logged on and free. In addition, the number of waiting calls, the average waiting time and the total number of answered calls is shown.

VCC has an extensive reporting tool. Using a 4-step wizard, the system administrator and team leaders can define reports and schedule them automatically. For example, on Monday morning they get their favorite report about the previous week.

Allekabels has its own Customer Relationship Management (CRM) system. It contains the order history of the customer and all contact moments; an ideal overview for the customer service representative to have available when accepting a new call. To achieve this, an integration was written based on web services. The customer card is retrieved via the telephone number of the customer / caller.

Ivo Ebben, Project Coordinator at Allekabels, about the collaboration with XQTING:
"The collaboration is at a very professional level. At the start of the project, clear agreements were made which were subsequently complied with. There was always transparent communication. Absolutely great!"

CASE
De Wilde & Baele Gerechtsdeurwaarders
De Wilde & Baele Gerechtsdeurwaarder (bailiff) has 40 years of experience and is located in a beautiful building along the Gasmeterlaan in Ghent. Part of the office (see picture on top) was once used as a setting in Felix van Groeningen's film "De helaasheid der dingen" ("The Misfortunates") after a book by Dimitri Verhulst.

The firm ensures the correct follow-up of debtors (collection) for its customers and thus watches over their profitability, which is often threatened by bad payers. The initial goal is always to settle the proceedings amicably. A letter or telephone call from a bailiff clearly indicates the seriousness of the situation and is therefore often very effective. If the soft hand does not help, the office starts a legal process and the judicial execution until the final payment.

Continuous innovation is a must in order to manage all of this in a proper way. De Wilde & Baele invested heavily in far-reaching digitization. The best practices of commercial companies in terms of customer experience are closely followed. Every day, hundreds of people communicate with the office via e-mail, a self-developed WebApp, via Facebook Messenger, but of course also by telephone.
Six years ago, De Wilde & Baele opted for a solution based on Voxtron Communication Center (VCC) in order to keep the mass of telephone calls on the right track.

At the end of 2018, XQTING was asked to make the VCC even more user-friendly and to integrate it in a modern way with Organi's Tagor3 file management system via REST services.

At the same time and partly due to this new integration, the call flow was rebuilt from scratch. It contains a self-service part, where the intention is that the defendants (the bad payers of the customers) can automatically agree on a payment plan. This is done by entering the amount and the desired term (within the limits prescribed by the office, of course).

Anyone who fails to register a payment plan, or who calls for a different reason is quickly redirected to the right employee. They log on with the Voxtron Communication Center client for one or more queues. Partly based on skills, the calls are distributed among the available agents.

De Wilde & Baele very often takes the initiative to contact debtors itself. Every week, two thousand people receive a call from the office. Thanks to the preview outbound campaigns of VCC, this is done as efficiently as possible. The daily list of defendants to be contacted is distributed and offered fully automatically to the agents. By simply accepting, the system calls out. All calls are recorded and temporarily stored for control purposes.

Nicolas De Wilde, candidate-Bailiff:

Collecting unpaid invoices is about communicating as efficiently as possible. This is why we attach great importance to the Customer Experience for our customers' customers. XQTING has succeeded in further improving our telephone services based on Voxtron Communication Center.

CASE
OTTO the Netherlands
Efficient customer service thanks to iAGENT-integration

With offices in the US, Japan, India and China, the OTTO Group is one of the largest online shops in the world. The company's roots lie in Germany, where it started in 1949 as a mail order company. Since 2010 OTTO sells its lifestyle, fashion and multimedia products exclusively online. The company is therefore strongly committed to efficient communication and an excellent long-term relationship with its customers.

1,000 emails from customers every day
The customer service department of OTTO in the Netherlands receives around 1,000 emails from customers every day with questions about products, deliveries and payments. To handle all those emails in a quick and correct way, a structured approach was needed. Therefore, an OTTO project team, together with XQTING, started looking for an efficient way to automate email management.

Hosted solution for email management
iAGENT, the customer service software from the German company novomind, turned out to be the right solution. XQTING prepared for the switch to the new system and ensured smooth integration. Since March 2019, OTTO customer agents and supervisors have been working with a hosted iAGENT solution. The only thing the employees need is a browser. The solution was also integrated with OTTO's own CRM system, so that customer service employees can automatically retrieve information about senders and integrate it into their e-mail traffic.

Professional communication and pure time savings
Thanks to the new system, all incoming e-mails are now automatically categorized. This is done based on the address to which customers mail, the information they enter via the web form and specific (combinations of) keywords. Some emails are given a higher priority than others. When an employee logs on, he will automatically see the e-mails of the category for which he is responsible. To answer those emails, he can use predefined text blocks that he inserts in the right place with the click of a mouse. Information that the agent may have to add himself is identified by the system with a color code. The result is pure time savings and a professional customer service. The system also ensures that every customer receives a response, even if employees are unexpectedly absent.

Reporting and evaluation options
Finally, the system offers extensive evaluation options. Supervisors can follow all actions real-time and have a view of the backlog, the customer service employees and the Service Levels. The latter are defined per category, so that supervisors can identify bottlenecks at a glance. Thanks to the extensive reporting options, the supervisors have all possible data at their disposal to further optimize the operation of the customer service.

Maëlle van der Meijden, Project Coordinator iAGENT at OTTO, about the collaboration with XQTING:
The collaboration with XQTING was very nice. We were perfectly supported during the entire project; from analysis until the LIVE phase. The team responded quickly to our questions and searched for the right solution. iAgent is already used by our parent company in Germany and is therefore also very suitable for OTTO Netherlands. In the preliminary phase and during the implementation, XQTING took into account our wishes and the requirements that we previously had set for iAgent. The result is a tailor-made system. We are very satisfied with the collaboration and dare to recommend XQTING to everyone!
CASE
Rajapack
Rajapack is the European number one in packaging material. It looks back on more than 60 years of experience. With its 22 offices in 18 countries it is the market leader in its sector. The group Raja has more than 700,000 customers who greatly appreciate the service and quality offered. The 120,000 products that it has in stock can be found in one of the 11 distribution centers, which together account for 210,000 m2 of storage space (about 31 football fields).
The product range is very wide and varies from cardboard (shipping) boxes over envelopes, tubes, plastic bags, protection, padding, tape, labels, document covers, promotional packaging, stretch film, pallets to packaging systems.

At Rajapack, XQTING created a link between the Navision CRM system and the Avaya telephone exchange (PBX). Based on the APIs provided by both suppliers, XQTING programmed a pop-up with information about the caller (including call journal, i.e. an overview of all calls in the recent past). In addition, XQTING provided a dialer application for organizing outgoing calls.

CASE
Delta Engineering

Delta Engineering is a manufacturer of high-tech machines for packaging, quality control, leak detection ... From its 3 sites in Belgium, Romania and the US, it offers qualitative solutions for both multinationals and smaller independent companies. Delta Engineering manages the entire process: from engineering, production, installation, training and after-care. This unique approach provides Delta Engineering with a prominent position in this industry worldwide.
The business processes are controlled by software. An ERP package provides the basic data. In addition, various tools were developed to increase the efficiency within the production units in Belgium and Romania. New challenges, processes and technologies mean that there is a need for a next step in this automation.

XQTING is proud and pleased to be part of this further optimization of the software tools within Delta Engineering. Together with the stakeholders within the organization, we are drawing up a new, adapted architecture. Subsequently, we help develop the new components that will be used to manage the extensive stock (distributed over the 2 branches) and to further optimize the production and logistics processes. Finally, XQTING will help to steer the complex upgrade of the existing ERP system in the right direction. The goal is to realize a significant increase in efficiency.
XQTING uses the most up-to-date technology and develops the REST services in .NET Core 2 hosted on the Docker container platform of Delta Engineering. An ElasticSearch environment was also set up on the docker platform to collect and analyze all application data. A private container registry was prepared on the Microsoft Azure platform and soon Azure DevOps will be used to automate the entire flow. A responsive front-end is provided in Vue.js and was especially developed to work on desktop and mobile devices, and in particular on the Panasonic Touchpad handhelds. The application allows Delta Engineering to choose the most suitable device for each task.
CASE
ATAG Heating
Voxtron Communication Center
For ATAG Heating we returned to an old acquaintance: Voxtron Communication Center (VCC). The assignment was as follows: implement a call center of ± 20 agents, on top of the innovaphone VoIP telephone exchange, installed and managed by WH2A. These agents work in different departments (sales, helpdesk, planning, and debtors) and take calls from 3 countries (the Netherlands, Belgium and Germany). Additional requirement was to keep the service numbers for the recently integrated Elco. The result is a VCC with multiple queues, for which the agents can log on depending on their skills. Calls arriving at the reception desk or at another non-call center employee, can easily be forwarded to one of the queues. A dashboard provides insight into the KPIs of the system.

ATAG Heating in Lichtenvoorde The Netherlands, produces for more than 70 years innovative and high-quality heating products. This ranges from heat pumps, central heating boilers, (solar) boilers, water softeners, thermostats to solar collectors. ATAG focuses on sustainability and reduction of CO2 emissions. ATAG is part of the international Ariston Thermo Group.

WH2A in Zeewolde, the Netherlands, has been supplying ICT support to companies for 3 decades. It has more than 150 clients in various business areas, for which they offer customized services: professional system management (servers, backups, updates, security checks), hosting (always and everywhere reachable, guaranteed) and VoIP (hosted) telephony.

CASE
Flemish Energy Agency
Solution for contact management
Earlier this year, the Flemish Energy Agency (VEA) issued a tender for a contact management software solution. Thanks to our years of experience in contact center solutions, XQTING won the assignment. And that makes us very proud.

The VEA, an agency of the Flemish Government - Environment area, is responsible for the implementation of a sustainable energy policy, by stimulating a.o. rational energy use and environmentally friendly energy production. Because the range of tasks of VEA continues to expand and as more and more citizens and companies come into contact with the Flemish energy policy measures, an inquiry was issued to implement a software application that contributes to a smoother, continuous service.

XQTING based its solution on the novomind iAGENT software from the Hamburg-based novomind. This German company is active in e-commerce (web shops) and customer service solutions. Their iAGENT ensures optimal management of multichannel contacts (mail, chat, chatbots, video chat, Facebook Messenger, WhatsApp, ...).

XQTING is partner for novomind solutions in Benelux.

CASE
Co-operation with the eForum Factory
Development of Notifixer foundations
A few months ago, Serge Myngheer, CEO of eCompass group (which includes the eForum Factory), approached XQTING: he had a business idea for a cloud-based software solution to comply with the new GDPR privacy regulation. During an extensive exploratory interview, we quickly agreed on how exactly this would work out. XQTING got the confidence and was allowed to design the architecture from scratch. Key factors were: future-proof, scalable and easy to expand, all based on the latest and modern technology. We developed the backend together with the eForum Factory team. In addition, XQTING developed a responsive frontend (in the latest version of Angular) and an identity server (OAuth2 / OpenID connect compliant). In a time span of 8 weeks we realised a prototype, ready for demo.

CASE
Screening of software (architecture)
on request of LinqUp
Given the background and the experience of both founders, XQTING has considerable expertise in software (architecture). It is on the basis of this knowledge that LinqUp (a Belgian private investor in software scale-ups and real estate) contacted XQTING with the request to make an objective evaluation of an existing software package. The assignment consisted of two parts. First we studied the existing architecture. Was everything designed and implemented according to the rules of art? Is the code easily transferable? Is the result robust and scalable? What does the graphical user interface look like and can it be improved? In a second part, we were asked to which extent the software is suitable to offer as a service in "the cloud". Are adjustments needed? Which exactly? What are the points of attention and potential pitfalls? Our findings were brought together in an extensive report that was presented and discussed with the client.